[CLOSED] Assistant Manager, Business Operations Management

FRESH @ Nanyang Technological University

More about the Future Ready Food Safety Hub (FRESH) @ NTU.

Are you ready to take on a dynamic and exciting role as the Assistant Manager of Business Operations Management at FRESH?

This isn't your typical desk job – you'll be at the forefront of ensuring the smooth and efficient functioning of FRESH's operations in Singapore's cutting-edge future food ecosystem. From managing contracts for exciting external engagements to overseeing core projects and accounts, you'll have the opportunity to make a real impact. With responsibilities ranging from financial oversight to HR support and procurement activities, no two days will be the same.

If you thrive in a fast-paced environment, love problem-solving, and want to be part of a team driving innovation in the food industry, then this role is for you. Join us and be a key player in shaping the future of FRESH!

Responsibilities:

• Prepare and manage contracts for all external engagements at FRESH.

• Manage FRESH's core accounts and projects, including invoicing, payments, account receivables, and financial accounting and reporting.

• Establish and maintain standard operating procedures (SOPs) and administrative processes to ensure the smooth day-to-day operations of FRESH, including oversight of office facilities and equipment to maintain a conducive work environment.

• Assist FRESH research and leadership team in managing the manpower activities via Research Information SystEm (RISE) Activities (include reviewing manpower variations, view/add/modify manpower expenditure in RISE)

• Provide support for other HR-related functions, such as onboarding new hires, coordinating team-building activities, and liaising with staff on matters related to hiring plans, resignations, confirmations, and other HR-related issues.

• Take ownership of end-to-end procurement activities, from sourcing to tracking goods receipt for FRESH, while ensuring compliance with grant reporting requirements.

• Offer secretariat and staffing support for meetings, including recording minutes, preparing agendas, and organizing presentation materials.

• Undertake any other general administrative duties and ad-hoc projects as assigned.

Requirements:

• Bachelor’s degree in any discipline with 1 year of relevant experience

• Entry-level candidates are welcome to apply.

• Proficient in Microsoft Office, Acrobat applications, and knowledge of research project management is an advantage.

• Meticulous, organized, and proactive

• Good team player with strong sense of ownership

• Good written and verbal communication skills

Additional Info:

• Hiring Institution: NTU

• The position is based at Nanyang Technological University’s main campus. Only apply if you are comfortable commuting to the location.

To apply, send your resume to FRESH@ntu.edu.sg along with your expected salary and notice period/preferred start date.

We regret that only shortlisted candidates will be notified.